The recorded Protective Covenants established the Architectural Review Committee to preserve property values, the natural beauty of the subdivision, and to enforce the guidelines in the covenants. The Committee meets regularly to review and approve or disapprove the requests of property owners to construct, modify, or make improvements on any properties in the Merrymount Subdivision.
Property owners must submit a Request for Architectural Approval Form with explanation of the proposed new construction, changes or additions and a signed copy of the form at the end of the "Architectural Guidelines." These forms are located on the website. Descriptions, associated drawings, and a copy of lot survey must accompany the form so that the Committee may reasonably act on each request. For changes the Architectural committee will comlete a "ARC Neighbor Acknowledgement Form" and get your neighbors to sign it. This informs your neighbors of the changes you are planning and provides them a chance to voice their concerns.
General examples of items involving new construction, changes or additions, which require Committee review include:
- Structural: Any new construction, exterior redesign or change in materials, finishes and colors, additions, garage, carport, sheds, detached building or structure of any kind.
- Adjacent Structures: Fences of any kind, dog pens or runs, patios, decks, pools, exterior hot tubs/spas, or hard landscaping such as retaining walls.
- Miscellaneous: Exterior paint or color changes, antennas and satellite dishes (larger than 36 inches in diameter) and swimming pools.
- Exemptions: Repainting structures the same color does not require a Request for Architectural Approval.
To help guide you through the process we have created an Architectural Review Check List . The items on the check list are what the ARC committee will be looking for when we come to you site for our inspection.
REQUESTS FOR ARCHITECTURAL APPROVAL
Architectural approval is mandatory before work begins on your property. New construction, changes or additions to the exterior of structures within the Merrymount Subdivision, except minor shrubbery changes, must be submitted to the Committee in writing for review, approval, or disapproval.
A Request for approval should be submitted to the Committee at least sixty (60) days before the anticipated construction date. Plans should be submitted to the secretary of the MPOA or sent to the Association at 134 Hawtree Way, Boydton, VA 23917. The Committee will respond to the requester in writing and will make every attempt to complete the review as expeditiously as possible, no later than thirty (30) days. The Request and supporting documents become the property of MPOA and will be retained in the property files. The committee will require follow up site visits when lot has been cleared and house is staked out to verify property line setbacks. You will recieve and initial approval and a final approval letter for your records.
If a property owner disagrees with the Committee's action, he or she may appeal to the Merrymount Property Owners’ Association (MPOA) Board of Directors. This appeal must be submitted to the Board of Directors in writing within fifteen (15) days from date of the ARC letter of disapproval or the disapproval will become permanent.